Rules on Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Science

§1

  1. Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences, hereafter “PDS IPAS”, takes place by way of a competition that fulfils the requirements of a substantive, open and transparent recruitment procedure, on the principles laid down in these rules.
  2. A recruitment procedure is carried out by request of the director of an institute (among the institutes making up PDS IPAS) depending on needs and the availability of funds. The procedure is conducted by the PDS IPAS discipline coordinator (hereafter “coordinator”) for the unit making the request, or by the coordinator’s deputy.

§2

  1. A person admitted to PDS IPAS must hold a master’s, master of engineering or equivalent degree, or be a person as referred to in Article 186(2) of the Act of July 20, 2018 titled Higher Education and Science Law (Dz.U. 2018 item 1668 as amended), hereafter “the Act”.
  2. Foreigners may study at PDS IPAS under the terms laid down in the Act and in the rules of PDS IPAS.
  3. A person not holding the qualifications described in paragraph 1 may take part in a competition, but must obtain those qualifications before commencing study at PDS IPAS.
  4. Candidates’ applications to PDS IPAS are accepted by the individual institutes according to the procedure and form indicated in the announcement of the recruitment procedure.
  5. It is forbidden to participate simultaneously in two competitions held within the same institute on similar dates.

§3

The following documents are required in the recruitment process:

  1. An application to PDS IPAS, including consent for the processing of personal data for the purposes of the recruitment procedure, and a declaration of familiarity with these rules. The application form constitutes Appendix 1 to these rules.
  2. A copy of the degree certificate confirming graduation or a certificate of graduation; in the case of degree certificates issued by foreign higher education institutions, the certificate referred to in Article 326(2)(2) or Article 327(2) of the Act, giving the right to seek to obtain a doctoral degree in the country under whose higher education system the issuing institution operates. If a scan of this document is sent as part of the recruitment process, it must be in color. A candidate who does not have the aforementioned documents will be obliged to supply them before being admitted to PDS IPAS and no later than on the day of commencement of education.
  3. A curriculum vitae showing previous education and employment.
  4. A motivation letter, containing a short description of interests, scientific accomplishments, a list of publications, information on involvement in scientific activity (membership of student scientific groups, participation in scientific conferences, completed internships and training courses, prizes and distinctions received) and reasons for wishing to study at the doctoral school.
  5. Certificates or other documents confirming the candidate’s knowledge of English, if the candidate has such.
  6. Contact details of at least one previous academic supervisor or other academic employee who has agreed to provide an opinion regarding the candidate. The opinions must not be attached to the application.

§4

  1. Recruitment committees, consisting of at least three people with a representative gender balance whenever possible, are appointed by the coordinator for each competition separately. The recruitment committee is chaired by the coordinator or deputy, or another person holding at least a habilitation degree appointed by the coordinator or deputy. The committee includes a potential supervisor or supervisors.
  2. Announcements of recruitment procedures are made public through display on the noticeboard, through publication in two language versions on the website of the relevant institute, on the PDS IPAS website, and through publication in English on the Euraxess portal, at least one month before the deadline for applications for admission to PDS IPAS.
  3. The announcement of an recruitment procedure contains at least:
    1. information on the proposed subject matter and the research group in which the work will be carried out;
    2. descriptions of the required knowledge and qualifications and formal requirements for candidates;
    3. conditions of work and amount of scholarship;
    4. information on the recruitment process, method of registration and criteria for selection of candidates;
    5. information on the number of available places;
    6. information on the deadline for application;
    7. information on the decision date;
    8. information that following completion of the procedure, unsuccessful candidates will be provided with feedback regarding the number of points obtained at given stages of the procedure.
  4. In the event of no applications being received, the deadline for application may be extended.

§5

  1. The recruitment procedure takes place in two stages. In the first stage the recruitment committee assesses the applications submitted by candidates. In the second stage the recruitment committee conducts interviews, which may be in English.
  2. In the first stage the recruitment committee assesses the applications submitted, taking account of:
    1. the candidate’s academic accomplishments, based on grades attained during studies, scientific and popular science publications, scholarships, awards and distinctions resulting from research or student activity, and other achievements;
    2. the candidate’s academic and professional experience, based on participation in conferences, workshops, training courses and internships, participation in research and commercial projects, involvement in scientific groups and associations, international and professional mobility, and experience in other fields, including in industry.

The candidate may obtain 0–12 points in total for the aforementioned achievements.

  1. Maximum of three candidates qualifying for the second stage are those whose applications obtained the highest number of points but not less than 6 points in the first stage. If no application received at least 6 points, the recruitment procedure may be repeated.
  2. A candidate will be informed of his or her qualification for the second stage by e-mail not later than 14 days after closure of the competition and at least 7 days before the planned interview. The candidate may be asked to give a presentation on an assigned topic during the interview.
  3. During the interview, the recruitment committee assesses:
    1. the candidate’s knowledge in the discipline represented by the institute at which the candidate wishes to study (0–9 points);
    2. knowledge of the subject matter referred to in the announcement of the recruitment procedure (0–9 points).
  4. Based on the sum of points obtained in the first and second stages of the recruitment procedure, a ranking list of candidates is prepared.
  5. Candidates who obtain the highest total number of points in the recruitment procedure will be admitted to PDS IPAS, subject to paragraph 8 of this section.
  6. The minimum number of points required for enrolment to PDS IPAS is 15. Candidates whose cumulative number of points at both stages falls below 15 cannot be enrolled to PDS IPAS. In the case when none of the candidates receives 12 or more points, the recruitment procedure may be repeated. In case of resignation of the highest scored candidate, the organizer of the competition reserves the right to repeat it.
  7. The institute informs candidates about the results of the recruitment procedure within 30 days of the date of receiving the application documents, as stated in the competition announcement.
  8. The results of the recruitment procedure regarding enrolment to PDS IPAS are public and shall be published on the website of a given institute and the website of PDS IPAS, in the form of a ranking list featuring the number of points obtained at both stages as well as the cumulative number of points, and showing the approved candidates.
  9. The final decision on admission to PDS IPAS is made by the director of the relevant institute based on the recommendations of the recruitment committee.
  10. Admission to PDS IPAS takes place by way of entry on the list of doctoral students. In case of foreigners decision about admission to PSD IPAS is made by administrative decision.
  11. Admission and refusal decisions are signed by the director of a given institute.
  12. Refusal of admission to PDS IPAS takes place by way of an administrative decision. The candidate is entitled to submit a request for reconsideration of the decision to the director of the institute concerned.

§5

  1. Matters not covered by the stipulations of the rules herein, and not covered in the legal regulations mentioned in §2 herein, shall be concluded by the Program Council, Director of a given institute or the Council of Directors.
  2. The form entitled “Application for admission to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences” constitutes Appendix 1 to the rules herein.
  3. Stipulations of the rules herein shall enter into force as of the beginning of the summer semester 2021/2022.

Appendix 1

APPLICATION FOR ADMISSION
to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences

  1. Candidate’s forename and surname:
  2. E-mail address:
  3. Correspondence address:
  4. Education to date:
  5. Subject of master’s thesis, supervisor:
  6. Level of English:

I hereby apply for admission to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences at the Institute of Human Genetics PAS.

I declare that I am familiar with the Rules on Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences.

I declare that I am aware of the fact that on admission to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences I cannot be employed as an academic teacher or researcher, and that I cannot be a doctoral student of any other doctoral school.

I consent to the processing of my personal data contained in my application by the Institute of Human Genetics PAS,  Strzeszyńska 32, 60-479 Poznań, REGON: 000326428, NIP: 7811745737 for purposes and in the scope necessary for the current recruitment procedure, including – in the case of admitting me –  publication of my forename and surname in the information on the results of the recruitment procedure on a website http://igcz.poznan.pl/en/ and on a website of Poznań Doctoral School of Institutes of the Polish Academy of Sciences (http://www.psd-ipan.ibch.poznan.pl/index-en.html). I have been informed that this consent is voluntary and that I have the right to withdraw this consent at any time, and withdrawal of consent does not affect the lawfulness of the processing that was carried out on its basis before its withdrawal. I have also read the information on data protection (information clause).

 

date........................................                              (signature)  .........................................................................................................

 

Information clause:
According to the content of art. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (General Data Protection Regulation ), hereinafter referred to as GDPR, we inform that:

1. The administrator of the collected personal data is the Institute of Human Genetics PAS,  Strzeszyńska 32, 60-479 Poznań, REGON: 000326428, NIP: 7811745737 (hereinafter referred to as the Institute).
2. The administrator has appointed a Data Protection Inspector who can be contacted in writing, by traditional mail, writing to the Institute’s address: Data Protection Inspector, the Institute of Human Genetics PAS,  Strzeszyńska 32, 60-479 Poznań, or by sending an e-mail to: iod.r.andrzejewski@szkoleniaprawnicze.com.pl.
3. Personal data are processed in order to implement the administrator’s tasks related to the recruitment to the Poznań Doctoral School of the Institutes of the Polish Academy of Sciences.
4. The legal basis for data processing is the Act of 26 June 1974 – Labor Code, the Act of 30 April 2010 on the Polish Academy of Sciences, the Act of 20 July 2018 Law on Higher Education and Science and consent of the data subject.
5. Personal data collected in the current recruitment process will be stored for 3 months from the moment the recruitment process is resolved. After this period, personal data will be effectively destroyed.
6. Personal data will not be conveyed to a third country.
7. Personal data of the candidate selected in the competition may be made available to third parties authorized under the law and the co-administrator – the Institute of Bioorganic Chemistry of the Polish Academy of Sciences – on the basis of an agreement.
8. The person whose data is processed has the right to:
– access to the content of your personal data, demand their correction or deletion, on the terms set out in art. 15-17 GDPR;
– set restrictions on data processing, in cases specified in art. 18 GDPR;
– data transfer, on the principles set out in art. 20 GDPR;
– withdrawal of consent at any time without affecting the lawfulness of the processing that was carried out on the basis of consent before its withdrawal;
– lodging a complaint to the President of the Office for Personal Data Protection.
Providing personal data in the scope resulting from art. 22 (1) of the Act of 26 June 1974 – Labor Code, is mandatory, providing data in a broader scope is voluntary and requires consent to their processing. Refusal to provide personal data prevents the application from being considered.

Application-for-admission pdf

 


Regulations for Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences

(come into force at the beginning of the academic year 2022/2023.)

§1

  1. Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences, hereinafter referred to as “PDS IPAS” is conducted by the way of a competition that meets the requirements of a merit-based, open and transparent recruitment procedure, on the terms set out in these regulations.
  2. A recruitment procedure is carried out upon the request of the director of an institute (from among the institutes making up the PDS IPAS) depending on the needs and the availability of funds. The recruitment procedure is conducted by the PDS IPAS discipline coordinator (hereafter “coordinator”) or by the coordinator’s deputy competent for the applicant unit.

§2

  1. A person admitted to the PDS IPAS must hold the professional title of master, master of engineering or an equivalent or be a person referred to in art. 186 para. 2 of the Act of July 20, 2018 – Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended), hereinafter referred to as “the Act”.
  2. Foreigners may undertake education at PDS IPAS under the terms specified in the Act and regulations of PDS IPAS.
  3. A person not holding the qualifications described in para. 1 may take part in a competition, but must obtain these qualifications before commencing education at PDS IPAS.
  4. Candidate’s applications to PDS IPAS are accepted by individual institutes in the manner and form indicated in the announcement of the recruitment procedure.
  5. Winning a competition for a doctoral student is unequivocal to immediate removal by the appropriate coordinator of the candidate’s application from other competitions announced at a given institute and pending.

§3

The following documents are required in the recruitment process:

  1. An application for admission to PDS IPAS including the consent to the processing of personal data for the purposes of the recruitment procedure and a declaration of familiarity with these regulations. The template of the application form is attached as Appendix 1 to these Regulations.
  2. A copy of the diploma confirming graduation or a certificate of graduation, with the provision that in the case of diplomas issued by foreign universities, this is the diploma for which referred to in Art. 326 para. 2 or Art. 327 para. 2 of the Act, giving the right to seek to obtain a doctoral degree in the country under whose the higher education system the issuing institution operates. If a scan of this document is sent during the recruitment process, it must be in colour. In the event that the candidate does not have the above-mentioned documents, s/he obliged to provide them in the form of originals before being admitted to the PDS IPAS, and on the day of commencement of education at the latest.
  3. A curriculum vitae showing previous education and employment.
  4. A cover letter containing a short description of interests, scientific achievements, a list of publications, information on involvement in scientific activities (membership in scientific clubs/groups, participation in scientific conferences, internships and trainings, awards and distinctions received) and justification of the intention to study at the doctoral school.
  5. Certificates or other documents proving the level of English language proficiency, if the candidate has them.
  6. Contact details of at least one previous academic supervisor or other academic employee who previously agreed to express an opinion on the candidate. The opinions must not be attached to the application.

§4

  1. Recruitment committees, consisting of at least three people, with a representative gender balance whenever possible, are appointed by the coordinator for each competition separately. The chair of the recruitment committee is the coordinator or deputy; it may also be another person appointed by the coordinator or deputy with the degree of at least habilitated doctor. The committee includes a potential supervisor(s).
  2. Recruitment announcements are made public through display on the noticeboard and through publication of a bilingual version on the website of the relevant institute, on the PDS IPAS website and through publication the English-language version on the Euraxess portal, at least one month before the deadline for submitting applications for admission to PDS IPAS.
  3. The recruitment announcement shall contain at least:
    a) information about the proposed subject matter and the research group in which the work will be carried out;
    b) description of the required knowledge and qualifications as well as description of formal requirements for the candidatec;
    c) specification of working conditions and the amount of the scholarship;
    d) information on the recruitment process, method of registration and criteria for selection of candidates;
    e) information on the number of available positions;
    f)  information on the deadline for applications;
    g) information on the decision date;
    h) information that following the completion of the recruitment procedure, the unsuccessful candidates will be provided with feedback regarding the number of points obtained at each stage of the procedure.
  4. In the event of no applications being received, the deadline for submitting applications may be extended.

§5

  1. The recruitment procedure is carried out in two stages. In the first stage, the recruitment committee assess the applications submitted by candidates. In the second stage, the recruitment committee conducts interviews qualifications that may be held in English.
  2. In the first stage, the recruitment committee assesses the submitted applications in terms of the adequacy of the candidate’s education profile in relation to the subject of the project, taking into account:
    a) The candidate’s scientific achievements based on grades from studies, scientific publications and popular science publications, scholarships, awards and distinctions resulting from research or student activity or other achievements;
    b) The candidate’s academic and professional experience based on participation in conferences, workshops, trainings and internships, participation in research and commercial projects, involvement in scientific groups and associations, international and professional mobility, experience in other fields, including industry.
    For the above-mentioned achievements, the candidate may obtain a total of 0-12 points.
  3. Maximum of three candidates qualifying for the second stage are those whose applications obtained the highest number of points, but not less than 6 points in the first stage. If no application received at least 6 points, the competition may be repeated.
  4. A candidate will be informed of his/her qualification for the second stage by e-mail not later than 14 days after closing the comptetition and at least 7 days before the planned interview Tha candidate may be asked to give an on-demand presentation on an assigned topic during the interview.
  5. During the interview, the recruitment committee assesses:
    a) The candidate’s knowledge in the discipline represented by the institute in whoch the candidate wants to start education (0-9 points.),
    b) Knowledge of the subject matter referred to in the recruitment announcement (0-9 points).
  6. Based on the sum of points obtained in the first and second stages of the recruitment procedure, a ranking list of candidates is prepared.
  7. Candidates who obtained the highest total number of points in the recruitment procedure will be admitted to the PDS IPAS, subject to the provisions of para. 8 of this section.
  8. The minimum number of points required for enrolment to PDS IPAS is 15. Candidates who obtained a total of less than 15 points in both stages cannot be enrolled to PDS IPAS. In the case of the resignation of the candidate who received the highest score, the competition organizer reserves the right to repeat it or to accept the person who took the next place on the ranking list of candidates, provided that they obtained the appropriate sum of points, entitling them to be admitted to PDS IPAS. In the event that none of the candidates obtained 15 or more points, the competition may be repeated
  9. The Institute shall inform the candidates about the results of the recruitment procedure within 30 days from the date for accepting applications specified in the competition announcement.
  10. The results of the recruitment procedure regarding enrolment to PDS IPAS are public and shall be posted on the website of the given institute and on the website of PDS IPAS in the form of a ranking list with scores obtained at both stages of the competition and total score, along with an indication of the admitted persons.
  11. The final decision on admission to PDS IPAS is made by the director of the relevant institute on the basis of the recommendation of the recruitment committee.
  12. Admission to PDS IPAS takes place by way of entry into the list of doctoral students. In case of foreigners, the decision on admission to PDS IPAS is made by way of an administrative decision.
  13. Decisions on acceptance and refusal are signed by the director of a given institute.
  14. The refusal of admission to PDS IPAS takes place by way of an administrative decision. From the decision a request for reconsideration of the case may be made to the director of the institute concerned.

§6

  1. In matters not covered by the provisions of these regulations and not regulated in the legal acts specified in § 2 of the Rules of the Poznań Doctoral School of Institutes of the Polish Academy of Sciences, the Program Council, the director of a given institute or the College of Directors shall decide.
  2. The form “Application for admission to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences” constitutes Appendix No. 1 to these Regulations.
  3. On September 30, 2022, the Regulations for Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences, which entered into force on April 9, 2022, shall expire.
  4. The provisions of these regulations shall come into force at the beginning of the academic year 2022/2023.

Appendix  no 1

APPLICATION FOR ADMISSION

to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences

  1. Candidate’s forename and surname
  2. E-mail address:
  3. Correspondence address:
  4. Education to date:
  5. Subject of master’s thesis, supervisor:
  6. Level of English:
  7. Sex:

I hereby apply for admission to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences at the Institute of Human Genetics, Polish Academy of Sciences.

 

I declare that I have read the Regulations for Recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences.

 

I declare that I am aware of the fact that upon admission to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences I cannot be employed as an academic teacher or researcher and that I cannot be a PhD student at another doctoral school.

I consent to the processing my personal data contained in the application by the Institute of Human Genetics PAS,  Strzeszyńska 32, 60-479 Poznań, NIP: 7811745737, REGON: 000326428, for the purpose and scope necessary to conduct the current recruitment procedure, including – in the case of choosing my application – publication of my name and surname in the information on the results of the recruitment on the website http: //igcz.poznan.pl/ and on the website of the Poznań Doctoral School of Institutes of the Polish Academy of Sciences.

I have been informed that the consent is voluntary and that I have the right to withdraw my consent at any time, and the withdrawal of consent does not affect the lawfulness of the processing that was carried out on its basis prior to its withdrawal. I have also read the information on data protection (information clause).

 

Date ......................................  ...............................................................................................

(signature)

Information clause: 

Pursuant to Art. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as the GDPR, we inform you that:

  1. The administrator of the collected personal data is the Institute of Human Genetics of the Polish Academy of Sciences, Strzeszyńska 32, 60-479 Poznań, NIP: 7811745737, REGON: 000326428 (hereinafter referred to as the Institute).
  2. The administrator has appointed a Data Protection Officer, who can be contacted in writing, by traditional mail, at the address of the Institute: Data Protection Officer Institute of Human Genetics PAS, Strzeszyńska 32, 60-479 Poznań or by sending an e-mail to the following address: iod@igcz.poznan.pl
  3. Personal data is processed in order to implement the administrator’s tasks related to recruitment to the Poznań Doctoral School of Institutes of the Polish Academy of Sciences.
  4. The legal basis for data processing is the Act of 26 June 1974 – the Labour Code, the Act of 30 April 2010 on the Polish Academy of Sciences, the Act of 20 July 2018, Law on Higher Education and Science, and the consent of the data subject.
  5. Personal data collected in the current recruitment process will be stored for a period of 3 months from the moment the recruitment process is resolved. After this period, personal data will be effectively destroyed.
  6. Personal data will not be transferred to a third country.
  7. Personal data of the candidate selected in the competition may be made available to third parties authorized under the law and to the co-administrator – the Institute of Bioorganic Chemistry, Polish Academy of Sciences – on the basis of an agreement concluded.
  8. The person whose data is processed has the right to:
    – access to the content of the personal data, request for rectification or deletion, on the terms set out in art. 15-17 of the GDPR
    – set restrictions on data processing, in cases specified in art. 18 of the GDPR;
    – data transfer, on the terms set out in art. 20 of the GDPR;
    – withdraw the consent at any time without affecting the lawfulness of the processing which was carried out on the basis of consent before its withdrawal;
    – lodge a complaint to the President of the Personal Data Protection Office.

Providing personal data in the scope resulting from art. 22 (1) of the Act of 26 June 1974 – Labour Code, is mandatory. Providing data in a broader scope is voluntary and requires consent to its processing. Refusal to provide personal data prevents the application from being considered.